Company-Wide Tech Stack Audit and Consolidation
Less really can be more. Tool sprawl doesn’t just waste money, it fragments teams. A single source of truth, even if it comes with compromises, can streamline operations and reduce cognitive friction. Sometimes simplicity beats optionality.
The Challenge
The CEO lacked visibility into the company’s growing software spend and suspected redundancies across departments. Without a central system to manage tools or subscriptions, overlapping platforms and underused licenses were quietly inflating costs and fragmenting workflows.
The Solution
As Fractional COO, I led a company-wide tech stack audit with two core goals: transparency and efficiency. I began with a QuickBooks analysis, pulling every recurring vendor expense to identify all software subscriptions. Then I met with each department head to:
- Cross-reference known tools with what was in use
- Evaluate usage frequency, purpose, and team reliance for each product
- Flag duplicate, underused, or outdated tools
Using Excel to track findings, we mapped which platforms could be eliminated or consolidated. This wasn't just a cost-cutting effort—it was a simplification of how teams work. I helped rework internal workflows to rely on fewer tools and coached the team through cross-department collaboration using shared systems.
The Impact